AI invoice OCR: from PDF to your ERP without typing
Digitising invoices is not scanning them and dropping them in a folder. That is just moving the paper around. What we build at DelegaloAI is a flow where the invoice arrives by email, the AI reads it, pulls out supplier, amounts, dates and line items, and files it in your ERP, your accounting software or your Excel with nobody typing. Your team only reviews the doubtful ones. We do it as an AI agency with an office in Barcelona, recognised by Forbes España and the Spanish Chamber of Commerce.
What AI OCR does when it is built properly
Reads any format
An attached PDF, a phone photo or a scan. The invoice comes in through the same inbox as always and the AI understands it.
Pulls out the data that matters
Supplier, net amount, VAT, total, dates, line items and invoice number, structured and ready to book.
Files it where you already work
Odoo, your accounting software or an Excel file. No system migration and no copy and paste.
Unsure means a person steps in
If something does not add up (an odd amount, a new supplier, an unreadable field), it sets the invoice aside and flags it for human review.
A real case, with numbers
Supplier invoices that arrive by email and end up filed in Odoo with no manual work, with human review only on the doubtful ones. And for an architecture practice in Germany, the whole back office: invoices, emails and quotes automated in one central panel.
The AI does not run loose: before anything is filed for good, the doubtful ones stop and wait for the go-ahead. You approve, it executes.
Who it is for
- Companies receiving dozens of supplier invoices a month and typing them in by hand.
- Accounting firms and admin departments losing days on every month-end close.
- Logistics operators with delivery notes, CMRs and transport paperwork on paper or in PDF.
- Any SME where "entering invoices" is still a job for people.
How we build it
We start from your actual circuit: where invoices come in, who validates them and where they have to end up. We build the flow on your own tools, test it with your real invoices and leave it running. It is not a closed template or another piece of software to learn: it is your same process, minus the mechanical part.
We start with one specific, bounded case, leave it running and grow from there: approval flows, payment reminders, reports.
Why DelegaloAI
- No migrations: the OCR plugs into your current ERP, accounting software or Excel.
- Human oversight: doubtful invoices go through your approval, the clear ones go in on their own.
- Clear pricing: free assessment and a fixed written proposal before we start.
- Verifiable results: cases with published metrics and recognition in Forbes España.
Frequently asked questions
Does it work with PDFs, photos and scanned invoices?
Yes. The AI reads the invoice however it arrives: a PDF attached to an email, a photo taken on a phone or a scanned document. It pulls out supplier, amounts, dates and line items and leaves them structured in your system.
What happens when the AI is unsure about an invoice?
It does not file it blindly: it sets the invoice aside and flags it for human review. Your team only looks at the doubtful ones, not all of them. That is the difference between automating and crossing your fingers.
Do I need to change my ERP or accounting software?
No. We build the OCR on top of what you already use: Odoo, your accounting software or even an Excel file. The invoice comes in through the same inbox as always and shows up filed where you already work.
How much does AI invoice capture cost?
The quote depends on the scope: filing supplier invoices is not the same job as also building approval flows and payment reminders. The first assessment is free, and we tell you what you need and what it costs in writing, before you commit to anything.
What happens to my data and my suppliers' data?
We work inside your own tools and accounts, not on an outside platform holding your data. You keep control and ownership at all times.
How many hours go into entering invoices every month?
Tell us and we will tell you what can be automated (and what cannot). Free 30-minute assessment.
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